Create a PowerAutomate based on a Shared Form

Only recently found out how to do this however it makes a significant difference allowing me to now create PowerAutomate (previously Flow) automations but based on a Form created by someone else but shared with me.

To do this you need to first identify the FormID for the form.   To do this, just look at the sharing link for the form.  This is the link which someone looking to complete the form would fill out, not the link which may have been shared with you to edit the form.

The FormID is the characters following the ID= part of the URL, the section redacted below:

Now in Power Automate, create a new flow with a Form submission as a trigger.

Using the FormID combo list, you will see all of your forms but not those shared with you.   As such select the option at the bottom for Enter Custom Value.

Now paste the FormID characters from earlier into the FormID box.

You can now build the rest of your PowerAutomate as required, based on the responses to the Form which has been shared with you.


Author: garyhenderson2014

Gary Henderson is currently the Director of IT in an Independent school in the UK. Prior to this he worked as the Head of Learning Technologies working with public and private schools across the Middle East. This includes leading the planning and development of IT within a number of new schools opening in the UAE. As a trained teacher with over 15 years working in education his experience includes UK state secondary schools, further education and higher education, as well as experience of various international schools teaching various curricula. This has led him to present at a number of educational conferences in the UK and Middle East.

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